Positions at the MGH Center for Women’s Mental Health

(Summer 2021, Academic year 2021-2022)

Responsibilities:

The intern will support the research coordinators in the conduct of their clinical studies and other research projects.

Responsibilities may include:

  • Coordinating subject contacts and following up on outstanding forms
  • Assisting with outreach to a cohort of active research subjects
  • Editing Center website content
  • Data entry for clinical research subjects
  • Organizing and assembling recruitment mailings to research subjects and providers

Work Environment:

Currently, our group is made up of six research coordinators, the program manager, the program assistant, three full time psychiatrists, including the Director, and seven part time clinicians. The intern will work closely with the research coordinators to support their studies and other projects. The research coordinators and study principal investigators meet weekly to review study progress, and the whole Center meets once a week to review clinical cases and discuss advances in the field. The intern is welcome to attend either or both of these meetings.

Details:

Experience with Excel is preferred. Interns must be comfortable answering the phone and making calls to study participants. Hours and workdays are relatively flexible based on applicant’s scheduling needs but must fall between Monday through Friday 9 AM to 5:30 PM. This is an unpaid position.

Reporting to and supporting the director, the administrative coordinator works with independence to manage the logistics and administration of a continually expanding clinical and research program. The position requires tremendous attention to detail and organization, substantial flexibility to meet challenges as they arise, and the ability to conduct internal and external communications in a highly professional manner. The administrative coordinator is the first point of contact for many who communicate with the Center and its Director; this individual must be professional, enthusiastic, accountable, and a cohesive influence within the Center.

Responsibilities include, but are not limited to:

A)   Program Coordination

  1. Develops, implements, and administers Center office systems and procedures; manages in-office and electronic filing systems, office equipment, special mail and fax distributions, space allocation, etc.
  2. Serves as a resource for patients and staff: a) Triage phone calls and handle all situations accordingly. Position requires sensitive handling of patient and clinician calls and other communication from senior administrators in the Department of Psychiatry. b) Provide timely information/instructions to patients and/or staff regarding hospital procedures
  3. Manages vendor agreements, submit purchase orders, and process check requests and faculty travel reimbursements. Keep current on MGB policies and compliance issues
  4. Performs administrative management of the Center’s website, host, domain, and social media platforms; support dissemination of weekly blog to subscribers
  5. Liaises to administrative leadership across Department and institution

B)   Support to the Director

  1. Serves as principal administrative contact and liaison for internal and external constituencies including Departmental leadership, major industry collaborators, donors, scientific collaborators and colleagues, faculty, patients, and medical students.
  2. Liaises with MGH Development as Director is the Head of Development for the Department of Psychiatry.
  3. Supports the ongoing activity of the Philanthropy Education Unit within the MGH Clinical Research Program for which the director of the Ammon-Pinizzotto Center for Women’s Mental Health serves a leadership role
  4. Manages a complex calendar and coordinates all meetings and conference calls
  5. Maintains CV, financial disclosures, NIH Biosketch, and NIH Other Support documents for Director and Assistant Director
  6. Submits and tracks employee reimbursement requests and invoices for consulting agreements
  7. Manages and negotiates sophisticated domestic and international travel arrangements including detailed agenda, complex expense reporting and reconciling travel with personal expenses for the Director
  8. Performs comprehensive, routine administrative and clerical duties as needed
  9. Performs patient scheduling responsibilities and coordinates medication refills for a limited number of the Director’s clinical patients

C)   Personnel/Supervisory Responsibilities

  1. Acts as unit timekeeper and perform weekly payroll responsibilities
  2. Maintains master calendar of staff time-off requests and holidays
  3. Serves as a resource for new and departing faculty and staff: a) Supports the center’s Director of Training with queries, interviews, on boarding, and training for research fellows and residents. b) Supports the recruitment and hiring process for research staff and non-employee; liaison with MGH Human Resources & Volunteer Office. c) Supports the appointment process for clinical staff, liaison with Department of Psychiatry. d) Manages annual research staff performance reviews and salary changes

D)   Program Development Responsibilities

  1. Assists in various special projects and program development initiatives, including development of a new documentary on post-partum depression. The Program Assistant would be responsible for liaising between the Direct/Center and documentary production crew, and coordinating key events and meetings.
  2. Assists in the development of promotional materials and works broadly to promote the Program ‘brand” and maintain visibility

Skills/Abilities/Competencies Required:

  • Thrive in a busy work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests
  • Function independently and work with only general direction from the director
  • Make independent and effective decisions
  • Excellent judgment and analytical skills to identify problems and develop solutions effectively
  • Independently prioritize tasks and set deadlines
  • Excellent organizational and time management skills
  • Excellent interpersonal skills
  • Ability to work well as a member of a team
  • Handle sensitive and confidential issues

Currently, our group is made up of five research coordinators, a research program manager, an administrative coordinator, a biostatistician, three full time psychiatrists, including the Director, and seven part time clinician scientists. The research coordinators work closely with the study principal investigators and meet once a week as a group to review study progress and once a week to review clinical cases.

This is a full-time position with a 9:00-5:30 workday and a ½ hour unpaid lunch. Our Center is in the Simches Research Building in a combined administrative and clinical space and all work is conducted on-site.

Note: Per the MGH remote work policy, this position will be largely remote until no sooner than June 2021. Candidates would be expected to relocate to the Boston area for critical in-person job functions but would onboard and begin work from home. Pending resolution of the current COVID-19 pandemic and changes to the current remote work policy, job activities are expected to transition to a hybrid (majority in-person) model. 

Massachusetts General Hospital – Center for Women’s Mental Health

Clinical Research Coordinator Position Announcement

 

Program Description:

The Center for Women’s Mental Health is a clinical and research program within the Department of Psychiatry at Massachusetts General Hospital. Our Program is dedicated to the evaluation and treatment of psychiatric disorders associated with female reproductive function. The Center provides a range of clinical services to women which include: consultation regarding the use of psychiatric medications during pregnancy; treatment for postpartum mood and anxiety disorders; treatment for premenstrual syndrome; and treatment of menopause related mood and anxiety symptoms, sleep disorders, and hot flashes. The goal of our research division is to examine a wide range of questions which affect the lives of women with psychiatric conditions. Our research projects mirror the span of our center’s clinical expertise. For more information about the clinical and research program, please visit our website: www.womensmentalhealth.org.

Responsibilities:

The research coordinators in our Program are each assigned 1-2 active research projects and are responsible for the implementation of those projects under the guidance of the principal investigator(s) and the supervision of the senior research coordinator.

The research coordinators are primarily responsible for the following research activities:

  • Conducting research visits with study patients and study clinicians
  • Managing the recruitment, screening and enrollment of research patients
  • Administering psychiatric assessments
  • Phlebotomy and specimen preparation (a phlebotomy course is offered at MGH)
  • Data collection and entry, and database management
  • Preparation and submission of research protocols to the IRB
  • Ensuring compliance with the Partners IRB and other federal and institutional guidelines
  • Periodic special projects, such as a grant submission or a journal article submission

Work Environment:

Currently, our group is made up of five research coordinators, a senior research coordinator, a program assistant, a biostatistician, and eight psychiatrists, two of whom are principal investigators, including the Director. The research coordinators work closely with the study principal investigators and meet twice weekly as a group to review study progress. The group meets once a week for two hours to review clinical cases and ongoing research progress. This is a full-time hourly position with a 9:00-5:30 workday and a ½ hour unpaid lunch. Our Program is located in the Simches Research Building in a combined administrative and clinical space and all work is conducted on-site.

Qualifications:

We are looking for candidates who possess at least a bachelor’s degree. At least one year of research experience, paid or un-paid, is preferred but not required. The salary for this full-time position will start at $33,200 per year, and benefits are available.

Skills:

  • Critical thinking skills and ability to independently resolve problems
  • Careful attention to details
  • Time management and ability to prioritize
  • Written and verbal communication skills
  • Microsoft Office and general computer literacy
  • Data management and analysis knowledge is advantageous though not required

The Center for Women’s Mental Health is a clinical and research program within the Department of Psychiatry at MGH. Our Center is dedicated to the evaluation and treatment of psychiatric disorders associated with female reproductive function. The Program provides a range of clinical services to women, including: consultation regarding the use of psychiatric medications during pregnancy; treatment for postpartum mood and anxiety disorders; treatment for premenstrual syndrome; and treatment of menopause-related mood and anxiety symptoms, sleep disorders, and hot flashes. Our research examines a wide range of questions which affect the lives of women with these conditions.

Apply Now – Interest Form