Positions at the MGH Center for Women’s Mental Health

General Overview:

Reporting to, and working closely with, the Director and Center leadership, the Program Manager will be responsible for the coordination and management of the Center’s portfolio of clinical research studies, under the guidance of the principal investigators for individual scientific investigations. Additionally, the Program Manager will be responsible for coordinating grant submissions, financial oversight, and other Center-wide administrative and regulatory activities. 

This is a challenging position ideal for someone who enjoys a wide variety of activities ranging from direct execution of study procedures to more systemic problem solving, and project management. The Program Manager plays a significant role in guiding the research activities of the Center and fulfilling its clinical and research missions. In this role, a successful employee will develop and refine a broad set of skills in financial management, grant writing, and project management which will position them for even more advanced leadership roles in research management and other higher-level management positions. 

Responsibilities:

Responsibilities include, but are not limited to:

Study Coordination:

  • Coordinating an active clinical research portfolio, including a range of human subjects studies and related clinical research activities, including recruitment, IRB oversight, regulatory matters, and manuscript preparation.
  • Ensure research integrity, including data documentation and data management.
  • Providing oversight for all research activities, and develop QI/QC processes for studies and program activities
  • Serving as a resource for study subject
  • Managing laboratory supply and investigational product inventory; securing and shipping study samples and IP

Grant Management:

  • Working with PIs to develop budgets and coordinate all aspects of grant submission to federal, industry, and foundation funding agencies
  • Coordinate post-award recruitment, progress, adverse event, and other reporting to funding agencies
  • Facilitate business development with new and existing industry sponsors

Financial Administration:

  • Primary point of contact for the Office of Research Management, Office of Research Finance, Office of Development, and the Department’s Senior Grants Administrator
  • Perform invoicing and monthly budget reconciliations
  • Develop and manage research study project budgets

People Operations:

  • Primary point of contact for Human Resources for post-hiring people operations
  • Develop, oversee, and improve personnel training and development plans for six Clinical Research Coordinators, including:
    • Provide oversight and direction regarding project progress and meeting with each CRC weekly
    • Support recruiting and hiring
  • Meet regularly with program leadership to discuss strategic planning, operations improvements, and personnel resource prioritization
  • Supervise and provide mentorship to 1-3 undergraduate interns

Web Administrator:

  • Primary support person for Editor-in-Chief of womensmentalhealth.org
  • Support development of, and post, new website content
  • Track, compile, and analyze web site usage data
  • Manage and develop content for social media channels

Skills/Abilities/Competencies 

  • Thrive in a busy work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate requests judged to be of higher priority 
  • Function independently and work with minimal direction 
  • Make independent and effective decisions 
  • Independently prioritize tasks and set deadlines 
  • High level organizational and time management skills 
  • Sound interpersonal skills and the ability to effectively train and supervise others 
  • Ability to work well as a member of a team 
  • Handle sensitive and confidential issues 
  • Strong analytical skills to problem solve efficiently 
  • Strong database management and computer proficiency, and ability to learn new computer programs quickly 
  • Ability to display initiative and introduce innovations to active research projects

Qualifications:

A Bachelor’s degree is required. A master’s in public health, psychology, clinical research administration, or related field is preferred. A minimum of five years full-time relevant experience is required. 

Work Environment:

Currently, our group is made up of: 

  • Eight staff psychiatrists, three of whom are principal investigators, including the Director 
  • Six research coordinators 
  • One college-aged volunteer 
  • One program coordinator 
  • One biostatistician 

The Program Manager works closely with the principal investigators, program assistant, research coordinators, and volunteers. The group meets twice weekly: once to review study progress and once to review clinical cases. This is a full-time position within the framework of a 9:00-5:30 workday. Our Center is in the Simches Research Building, a combined administrative and clinical space. Annual compensation for this full-time position will start at $65,000 per year, and benefits are available. A two-year commitment is strongly preferred. 

Note: Amidst ongoing COVD-19 pandemic, a hybrid work model is in place. Relocation to Boston is required for this position.

Interested applicants may send cover letters and resumes to Program Coordinator Bryn Rediger at brediger@partners.org

Responsibilities:

Reporting to, and working closely with, our Program Manager and Principal Investigator, the Project Manager will be responsible for project management of the National Pregnancy Registry for Psychiatric Medications, the largest prospective study of the reproductive safety of antidepressants, atypical antipsychotics, psychostimulants, and other classes of psychiatric medications. The project team consists of three full-time clinical research coordinators, two or more undergraduate interns, the program manager, and study investigators.

Research

  • Oversee regulatory compliance with IRB, FDA, and sponsor guidelines
  • Oversee adverse event and serious adverse event monitoring per protocol and in accordance with MGH research policies
  • Assist with the preparation and timely communication of progress reporting and deliverables to study sponsors
  • Invoice current study sponsors and assist with contract renewals
  • Perform outreach to new study sponsors and assist with establishing contracts
  • Prepare protocol documents and project budgets for sub-analyses and ancillary studies
  • Oversee database management and regulatory binders
    • Responsible for quality control of a prospective pharmacovigilance study
    • Develop and operationalize a QA/QC plan for cleaning and maintenance of a large REDCap database
    • Develop and operationalize process and performance improvement projects for existing database
    • Perform data quality audits on a regular basis to improve reliability of database
    • Create REDCap reports and perform data extraction for relevant analyses
    • Perform data cleaning and descriptive analyses
    • Coordinate data analysis with staff biostatistician
  • Supervise the preparation and submission of poster presentations and manuscript
    • Prepare and review methods and analytic plan
    • Prepare study abstracts and posters for conferences
    • Review and prepare manuscripts for submission
  • Manage ongoing data collection of a prospective pharmacovigilance study
    • Manage the screening and enrollment of research patients
    • Conduct study visits and manage electronic deployment of surveys
    • Perform data collection and entry
    • Develop marketing strategies and oversee new and existing recruitment initiatives
  • Present and participate in regular meetings with operations and clinical research teams
    • Coordinate logistics for meetings and conferences
    • Prepare relevant meeting materials, including agendas, presentations, and minutes

Personnel Management

  • Provide day-to-day research supervision of study’s clinical research coordinators and several undergraduate interns
  • Act as a key point of contact for project staff to provide direction and guidance regarding day-to-day issues and activities
  • Oversee orientation and training for the project’s clinical research coordinators and research volunteers

Skills:

  • Strong organizational skills and attention to detail; love of data and improvement projects
  • Ability to prioritize and resolve critical issues efficiently and effectively
  • Ability to effectively present ideas, information and roadblocks
  • Ability to work independently and self-manage; ability to lead and coordinate others
  • High degree of initiative and enthusiasm for learning new concepts and working with new tools and sources of information
  • Data cleaning skills with either R, Stata, or SAS, and prior experience working with statisticians is advantageous

Qualifications:

We are looking for candidates who possess at least a bachelor’s degree and 3 years research and data management experience. Experience with REDCap databases and regulatory/IRB submissions is preferred. Benefits are available for this position.

This position is ideal for someone with previous experience as a clinical research coordinator or research assistant who is interested in further developing skills in data and research project management, with future ambitions of pursuing graduate studies in statistics, epidemiology, or health sciences. Annual compensation for this full-time position will start at $65,000 per year, and benefits are available. A two-year commitment is strongly preferred.

Work Environment:

Currently, our group is made up of six research coordinators, a program coordinator, a biostatistician, and eight psychiatrists, two of whom are principal investigators, including the Director. The research coordinators and program assistant work closely with the study principal investigators and meet twice weekly as a group to review study progress. The group meets once a week for two hours to review clinical cases and ongoing research progress. This is a full-time hourly position with a 9:00- 5:30 workday and a ½ hour unpaid lunch. Our Program is located in the Simches Research Building in a combined administrative and clinical space.

Note: Amidst ongoing COVD-19 pandemic, a hybrid work model is in place. Relocation to Boston is required for this position.

Interested applicants may send cover letters and resumes to Program Coordinator Bryn Rediger at brediger@partners.org

Spring/Summer 2022 Start

Responsibilities:

The research coordinators in our Program are each assigned 1-2 active research projects and are responsible for the implementation of those projects under the guidance of the principal investigator(s) and the supervision of the senior research coordinator.

The research coordinators are primarily responsible for the following research activities:

  • Conducting research visits with study patients and study clinicians
  • Managing the recruitment, screening and enrollment of research patients
  • Administering psychiatric assessments
  • Phlebotomy and specimen preparation (a phlebotomy course is offered at MGH)
  • Data collection and entry, and database management
  • Preparation and submission of research protocols to the IRB
  • Ensuring compliance with the Partners IRB and other federal and institutional guidelines
  • Periodic special projects, such as a grant submission or a journal article submission

Skills:

  • Critical thinking skills and ability to independently resolve problems
  • Careful attention to details
  • Time management and ability to prioritize
  • Written and verbal communication skills
  • Microsoft Office and general computer literacy
  • Data management and analysis knowledge is advantageous though not required

Qualifications:

We are looking for candidates who possess at least a bachelor’s degree. At least one year of research experience, paid or un-paid, is preferred but not required. Annual compensation for this full-time position will start at $43,680 per year, and benefits are available. Candidates who can start in May or early June of 2022 are preferred. A two-year commitment is strongly preferred.

Work Environment:

Currently, our group is made up of five research coordinators, a senior research coordinator, a program coordinator, a biostatistician, and eight psychiatrists, two of whom are principal investigators, including the Director. The research coordinators work closely with the study principal investigators and meet twice weekly as a group to review study progress. This is a full- time hourly position with a 9:00-5:30 workday and a ½ hour unpaid lunch. Our Program is located in the Simches Research Building in a combined administrative and clinical space and all work is conducted on-site, permitting hospital instruction around COVID-19.

Note: Amidst ongoing COVD-19 pandemic, a hybrid work model is in place. Relocation to Boston is required for this position.

Interested applicants may send cover letters and resumes to Program Coordinator Bryn Rediger at brediger@partners.org

Academic year 2022-2023

Responsibilities:

The intern will support the research coordinators in the conduct of their clinical studies and other research projects.

Responsibilities may include:

  • Coordinating subject contacts and following up on outstanding forms, survey responses, and biological samples
  • Assisting with outreach to a cohort of active research subjects
  • Editing Center website content
  • Data entry for clinical research subjects
  • Organizing and assembling recruitment mailings to research subjects and providers

Details:

Experience with Excel is preferred. Hours and workdays are relatively flexible based on applicant’s scheduling needs, but must fall between Monday through Friday 9 AM to 5:30 PM. We ask our interns commit to working 12-15 hours each week. Given the large investment of time that goes into training our interns, we have a strong preference for students who can commit to working with us for multiple semesters. This is an unpaid position.

Work Environment:

Currently, our group is made up of five Clinical Research Coordinators, a Program Manager, a Program Coordinator, a biostatistician, and eight psychiatrists—two of whom are Principal Investigators, including the Director. The intern will work closely with the research coordinators to support their studies and other projects. The research coordinators and principal investigators meet weekly to review study progress, and the whole Center meets once a week to review clinical cases and discuss advances in the field. The intern is welcome to attend either or both of these meetings.

Interested applicants may send cover letters and resumes to Bryn Rediger via email to brediger@partners.org.

The Center for Women’s Mental Health is a clinical and research program within the Department of Psychiatry at MGH. Our Center is dedicated to the evaluation and treatment of psychiatric disorders associated with female reproductive function. The Program provides a range of clinical services to women, including: consultation regarding the use of psychiatric medications during pregnancy; treatment for postpartum mood and anxiety disorders; treatment for premenstrual syndrome; and treatment of menopause-related mood and anxiety symptoms, sleep disorders, and hot flashes. Our research examines a wide range of questions which affect the lives of women with these conditions.